Company formation in Poland is simple if our lawyers prepare and take care of all the documentation for you to start business in Poland quickly. Our Warsaw office provides a wide range of corporate and legal services tailored to fit your needs. We can provide a turnkey solution with all the necessary business services.
Company Formation in Poland
Company Formation in Poland
How we can Support You in Starting Business in Poland:
Setting up a limited liability company, including new and aged shelf companies (inc. with VAT registration)
Accounting&payroll, registered office address, local representative services, banking advisory
Fintech licensing (CASP, EMI), inc. on-going AML and regulatory compliance solutions
We will help you choose the most efficient and cost-effective way to start your business in Poland. In most cases, individuals prefer incorporating a new company, while corporate shareholders often opt for a ready-made solution. We also offer VAT-active shelf companies for prompt transfer when needed.
In all cases, the setup can be completed remotely without the need to travel. We take care of all the documentation, ensuring everything is set up quickly and smoothly so you can start your business with ease. Get your free case evaluation today and receive a personalized price quote! »
Company in Poland
We'll get you started in Poland!
We have helped hundreds of businesses to set up in Poland. We offer time and cost efficient remote setup packages with no travel needed. Our pricing for company formation in Poland starts from 1680 euros.
Priced from 1680 euros
Company setup from 5 days
VAT active companies available
Crypto licenses available
CASP, EMI, PI and STO legal support
Poland Limited Liability Company (Sp. z o.o.) Setup
The Polish limited liability company (Spółka z ograniczona odpowiedzialnością or Sp. z o.o. in Polish) is the most popular business structure, as shareholders are not personally liable for the company’s obligations. We cal also support with setting up a branch office, public limited company, civil or a registered partnership.
There are no restrictions on the residency of shareholder(s) or board member(s) of a limited company. We can obtain a PESEL number and provide a Trusted Profile account setup remotely (for online administration of the company). Our lawyers can obtain the PESEL number even if the applicant is not a resident of Poland, further it is possible to complete the setup by remote service (no visit needed), it usually takes about 1 week.
Company formation in Poland can be completed remotely with a Power of Attorney (PoA) issued to us, via Trusted Profile digital signature in the S24 portal, or by scheduling a notary appointment. We will recommend the most optimal solution per the specific situation. We also prepare all the legal documentation and submit the necessary applications, requiring only basic information from you. It typically takes 5 business days from submission for the registry to finalize the full process.
We have helped hundreds of international companies with their company setup in Poland, while also offering expert banking advisory for local bank accounts and assistance with licensing and regulatory compliance. With our experience and tailored approach, we ensure a smooth and efficient process for every business.
What are the steps?
Step 1: Get in touch for consultation
Let us know of your target objectives and we propose the best solution for your consideration. Preliminary consultation and detailed price quotes are free of charge.
Step 2: We take care of everything
We prepare all legal documentation and forward for your signatures. As an option we offer full remote service, no travel is needed for the company formation in Poland.
Step 3: Start business in Poland
We take care of all applications and set up any corporate services needed. We notify you when the process is finalized and when your company in Poland is ready for business.
Corporate Services in Poland
We provide a full range of corporate services in Poland including company formations, VAT and EORI registrations, legal advisory, virtual registered office, accounting&payroll, licensing (e.g. CASP, EMI) and bank account opening support. Corporate secretarial services on request.
Our virtual office service is a flexible solution for companies who do not need a physical office in Poland. We may provide an address in Warsaw that will be used for registering with the registry and as the administrative address for the company to receive postage. The postage sent to your company will be forwarded to you by e-mail (scanned copy) or by regular mail on request. We can also set up individual local telephone and fax numbers as well as a local domain name with web hosting for your company.
Our accounting department can take care of all of your Polish company bookkeeping, as well as consult about financial and tax questions. The monthly cost of bookkeeping depends on the company profile, for example on the number of transactions and payroll calculations. We can also provide the VAT registration form and assistance with its completion. Financial statements have to be submitted annually while VAT returns and social tax declarations have to be submitted monthly.
We work with several banks (e.g. BNP Paribas, Bank Pekao SA and mBank) to ensure the most time efficient opening of a business bank account for your company in Poland. To set up the account, a board member has to be present for a face to face meeting during the first application stage. The payment card and online banking security token are received in the second stage. Our team member can be appointed to receive these on your behalf and they will then be forwarded to you. Our compliance team will consult on choosing the best bank for your business and provide support through the account opening process.
An audit is required for Polish companies when two of the following criteria are exceeded for two consecutive years:
- Net annual sales (including financial income) ≥ EUR 5,000,000 (equivalent in PLN)
- Balance sheet total at year-end ≥ EUR 2,500,000 (equivalent in PLN)
- Average annual headcount ≥ 50 employees
For licensing projects please contact us for further information. Regarding Polish Crypto Asset Service Provider (MiCA CASP) license please refer to: CASP License in Poland
Taxation Basics in Poland
We have outlined the key non-binding corporate taxation points in Poland. For personalized tax consultation related to your situation, please contact us to schedule a meeting with our Poland-based tax specialist.
Polish corporate income tax is levied at a standard rate of 19%. Resident companies are taxable on their worldwide income, including capital gains. Companies with revenues of up to 2.000.000 EUR in the given tax year may qualify for the 9% CIT rate under certain conditions, as long as they meet the definition of a “small taxpayer” according to Polish tax law.
Poland levies a 19% flat rate final withholding tax on distributed dividends, unless a tax treaty provides a lower rate or the EU Payment Service Directive (PSD) applies. The withholding tax is also levied on income from participation certificates, certain debentures, vouchers, investment coupons, and interest from bank deposits and current accounts. However, the tax rate can be reduced to 0% if dividends are distributed to an EU or EEA shareholder who holds at least 10% of the capital of the Polish company for a minimum of 2 consecutive years.
The standard VAT rate in Poland (podatek od towarów i usług) is 23% and applies to all supplies of goods and services. An 8% reduced rate applies to specific goods and services, including certain food items, medical products, hospital services, and housing. The 5% super-reduced rate applies to specific food items, such as bread, dairy products, meats, and selected publications. The 0% VAT rate applies to exports and certain other transactions. VAT registration is required if annual taxable turnover exceeds 44.000 EUR (PLN 200.000).
Employers registered in Poland (including permanent establishments of foreign entities) must pay social and health taxes on all payments made to employees. The rate of social and health taxes ranges from 19.21% to 22.41%, depending on the case. The minimum gross salary in Poland is approximately 1.100 EUR/month as of 2025.
Frequently Asked Questions
Below we have included the frequently asked questions for company formation and corporate services in Poland and the appropriate answers.
What documentation is needed?
In order to register and process your order we ask for you your passport scan, residential address (w. utility bill), contact details and passing of our online KYC. Thereafter we can specify the steps and procedures forward.
How long does it take?
In Poland the official processing time is about 5-10 business days from the submission of the documentation. However, unfortunately from experience we can say that often there are delays in Polish government processing times and we always advise our clients to consider a longer processing time by local authorities.
Do I have to come to Poland?
The company setup procedures can be processed fully remotely with travel to Poland not required. However if you prefer we can also schedule a notary meeting in Poland for onsite service.
Why prefer the shelf company?
The most cost and time efficient alternative to forming a new company from scratch is to acquire a shelf company, which is very common in Poland. The advantage of the shelf company is that the business can start functioning at once and that the company already has a registration number, if preferred also an active EU VAT registration number. Further, we have already pre-registered the share capital payment, hence no separate transfers are needed at the setup phase. Only before the end of the first fiscal year the new management board has to transfer the share capital of 5000 PLN to the company bank account for compliance.
What if I am not from the EU?
Poland does not put forward any restrictions on the nationality or residency for company shareholders and/or management board members, hence there is no problem.
What is PESEL and Trusted Profile?
The PESEL number is an eleven-digit numerical symbol that allows Polish authorities to easily identify the natural person, for example it is given to every citizen of Poland after their birth. In every official correspondence with Polish Authorities natural persons should indicate their PESEL number. In certain conditions PESEL may also be obtained by a non-resident even if the person does not have residency in Poland. Our lawyers can support to obtain the PESEL number even if the applicant is not a resident of Poland, further it is possible to complete the setup by remote service (no visit needed), it usually takes about 1 week.
After the PESEL registration is issued then it is possible to apply for a Polish Trusted Profile (ePuap, eGo), which is a tool to prove your identity digitally (electronic signature). In simple terms it enables Polish citizens and foreigners to contact with authorities, to electronically sign documents and is necessary to perform certain operations whilst administering your company. Upon issuance it is valid for 3 years. The application is filled online, but in order to activate it the identity of the person must be verified and this can be done only by visiting in person a confirmation point, which is a Polish Consulate or Polish Embassy in your country.
How much does it cost?
Our pricing for both new company formation and new shelf companies in Poland starts at 1680 EUR. The final cost of your project will depend on further services required such as local registered office address, VAT registration, remote service package or similar. Also the annual costs will depend on the list of required services. We would be glad to provide a detailed quote specific to your project.
Do I need registered office address?
Having a local registered office address is mandatory for every Polish company. The legal address will be shown in the commercial registry and the official letters addressed to the company will be sent to this address. We can provide a virtual registered office address as a service and forward the postage received as scanned copies to your e-mail.
Can I choose the company name?
Yes, you can choose the company business name as a separate service. It is subject to registry availability and comes at an additional cost in case of a shelf company package selection. You may check availability for the name here.
How do I open the bank account?
There is no shortage of international and local banks in Poland and banking systems are highly advanced. It is not possible to open the bank account by proxy or by Power of Attorney, a face to face meeting is required at the bank. We provide a full service for on-site bank account opening, inc. assistance with scheduling the meetings and accompanying you to the bank. In addition, an alternative solution for a quick start it is also possible to open with a fintech bank in the European Union which can be done online with no visit needed and then proceed to opening with a local traditional bank in Poland in later steps.
What about reporting requirements?
Irrespective of size, the Polish limited company has to file annual accounts with the commercial registry once a year. Small companies are exempted from the requirement of appointing an auditor. VAT returns and social tax declarations have to be submitted monthly. Our accounting department can take care of all reporting requirements on your behalf.
How do I get started?
In the first step please let us know of your objectives for setting up a company in Poland. In the second step we propose the best solution with a step-by-step overview and a detailed price quote for company formation in Poland. In the third step we take care of all legal documentation and applications.
Questions? Our Legal Team would be Glad to Assist!
For any questions regarding company formation in Poland, please reach out through the contact form below. To receive an overview of the procedures and pricing, kindly provide preliminary details, such as the number of participants in your company structure and their country of residency. Our country manager can then respond with a tailored indication including information on the procedures, timelines, and a pricing breakdown.
Contact details
Our office in Poland is located in Warsaw. Please schedule an appointment beforehand to be connected with our country manager.
Call our head office at +372.50.43.245
Office address:
Wspólna 70, 00-687 Warsaw, Poland